How to Conduct Effective Virtual Board Meetings

https://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting

A virtual board meeting that works relies on the use of technology along with good communication protocols and adhering to call etiquette. Technology issues can interrupt the flow of any meeting. It’s hard to keep the energy level high when participants aren’t able to communicate clearly, or open attachments to read the minutes.

To ensure that the meeting doesn’t end up becoming a tangle of off-topic discussions, you might consider adding a brief agenda item with a specific time limit to each item on the agenda (BoardEffect). This will let the chair be in control of the meeting, and ensure all topics are covered. Additionally, noncontroversial items can be voted on as part of a consent agenda to make time for discussion during the meeting and reduce interruptions.

In a virtual space, it can be difficult for board members to interact with each other, and some might not feel comfortable speaking up. However, the chair can invite participation by asking volunteers to take over each agenda item, or by using a hand-raising method during the discussion. It is also helpful to provide background info about each topic on the agenda prior to the meeting so that directors can focus their attention on the meeting.

Board members can work together between meetings via a secure online document management system that helps to ensure the efficiency and accountability of the board. It is essential to use an effective document management system that has granular control so that each director has the ability to access, edit and comment on documents. It is also essential to set a calendar reminder to remind members of the next meeting. This will boost their involvement and help them prepare for the meeting.